Search Vouchers

This screen consists of a tool strip, a search criteria section, and a grid with search results.

By default, all vouchers that have not been batched are displayed here.

On this screen, you can

  • Use the Search Criteria section to narrow your search results.

  • Review vouchers in the Grid.
  • View Voucher Details or View the invoices on the voucher using the blue hyperlinks on the page.
  • Use the Tool Strip to Void or Unvoid a voucher or to generate a batch from one or more selected vouchers.

Tool Strip

Button Action
Search Performs a new search after entering Search Criteria.
Clear Clears any selected Search Criteria so you can begin a new search.
Generate Batch Generates a batch of one or more vouchers. Select vouchers to include in the batch using the checkbox on the far left of each grid row.
Void Voids selected vouchers. Select vouchers to void using the checkbox on the far left of each grid row.
Unvoid Unvoids selected vouchers. Set the search criteria to display Voided vouchers. Select vouchers to unvoid using the checkbox on the far left of each grid row.

Search Criteria

Field Description
Vendor Type in or select a vendor from the dropdown list.
Voucher Number Enter all or part of the invoice number to narrow your search.
Voucher Status

Select or unselect these options to specify which vouchers you want to see:

  • New

  • Hold

  • Ready

  • Not Ready

  • Void

  • Batched

  • Paid
   
Invoice Number Enter all or part of the invoice number to narrow your search.
Invoice Date From/To Enter the date or date range that the invoice was emailed or uploaded.
Notes Enter notes or identifying information about the voucher. This field is searchable, so it can be helpful to include PO numbers or other reference numbers in this field.
   
GL Account Choose one or more GL accounts the voucher cost has been allocated to.
Batch Number Enter all or part of the batch number to narrow your search.

Grid

Column Description
Selection Checkbox Click in the checkbox to select a voucher and perform actions on it. Actions include Generate Batch, Void, and Unvoid.
Vendor Displays the Vendor name from the emailed or uploaded invoice.
Voucher # Displays the Voucher # assigned by the system when the invoice was converted to a voucher. Click the blue link in this column to display the Voucher Details.
Invoice # Displays the Invoice # from the emailed or uploaded invoice.
Invoice Date Displays the Invoice Date from the emailed or uploaded invoice.
Voucher Amount Displays the amount of the voucher.
Cost Allocation Location Displays the PC Location the invoice cost is allocated to.
GL Account

Displays the GL account the invoice cost is allocated to.
Voucher Status Displays the status of the invoice record. Statuses include New, Hold, Not Ready, Ready, Void, Batched, and Paid.
Payment Date Displays the date payment was issued. If no vouchers in the grid have been paid, the Payment Date is hidden by default.
Batch # Displays the GL Account # the invoice is allocated to.
Batch Status Displays the voucher status for for invoices that have been converted to a voucher. Statuses include New, Hold, Ready, and Not Ready.